Primary Department: Universal Services
Primary Department Head/Elected Official: Sindhu Menon, Executive Director & CIO
Managing Department: Universal Services
Managing Department Head/Elected Official: Sindhu Menon, Executive Director & CIO
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: N/A
Project ID (if applicable): N/A
Vendor Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable): N/A
MWBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Incremental Authorization Requested: $1,120,000
Total Estimated Project Cost: $1,120,000
Request Summary:
title
Request for approval of the Final Investment Memo for the Contract Lifecycle Management System project for a total authorization of $1,120,000 and commercial paper funding in the amount of $1,120,000.
end
Project Description:
Harris County utilizes multiple contract management systems and repositories across departments for managing contracts. This results in data fragmentation, making it challenging for County employees to actively monitor, track, and maintain contract compliance and contract activity. The absence of a centralized repository impacts efficiency and consistency in contract creation across the organization.
Additionally, multiple systems create various workflows that hinder the ability to effectively collaborate on contract authoring, negotiations, execution, and monitoring. The lack of standardized workflows, coupled with the lack of automation, results in a disjointed process that is difficult to manage and gain visibility into.
The main objectives include the following:
o Provide centralized visibility and control of all contract management processes
o Improve end-to-end con...
Click here for full text