Primary Department: Universal Services
Primary Department Head/Elected Official: Sindhu Menon, Executive Director & CIO
Managing Department: Universal Services
Managing Department Head/Elected Official: Sindhu Menon, Executive Director & CIO
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: Electronic Document Management
Project ID (if applicable): NI037
Vendor Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable): N/A
MWBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Incremental Authorization Requested: $1,800,000
Total Estimated Project Cost: $4,600,000 (FY2026-27)
Request Summary:
title
Request for approval of a Final Investment Memo for the Electronic Document Management project, for an Incremental authorization of $1,800,000 for a total authorization of $2,300,000 and commercial paper funding in the amount of $1,800,000.
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Project Description:
The scope of work for projects in FY26 are:
* OpenText Upgrade & Migration to the Cloud
Complete modernization of the legacy OpenText ECMS into a cloud-native architecture, including secure cloud authentication (Single Sign-On and Multifactor Authentication), robust disaster recovery, and data encryption in transit and at rest.
* Public Health Digitization, Migration, Integration & Automation Projects
Digitizing key Public Health records, migrating them into OpenText, integrating with related systems (e.g., epidemiology databases), and automating intake workflows.
* OpenText Single Sign-On Security Enhancement
Quick security patch and configuration update to strengthen the existing SSO implementation in OpenText across the Enterprise.
* Intelligent Capture Upgrade
Mandatory upgrade from OpenText C...
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