Primary Department: Universal Services
Primary Department Head/Elected Official: Sindhu Menon, Executive Director and CIO
Secondary Department: Universal Services
Secondary Department Head/Elected Official: Sindhu Menon, Executive Director and CIO
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: Fleet Vehicles
Project ID (if applicable): NB001
Vendor Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable): n/a
MWBE Current Participation (if applicable): n/a
Justification for 0% MWBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable): n/a
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request for approval of the Final Investment Memo for the Fleet Vehicles project for an incremental authorization of $49,625,000 for a total authorization of $50,500,000 for FY2026 and commercial paper funding in the amount of $15,000,000.
end
Project Description:
This project is to purchase and replace owned, non-specialty, non-EV vehicles, the largest component of County vehicle purchases by value. Leased vehicles are not eligible to use capital funding. EVs are being piloted and have their own separate project set up for purchase.
Anticipated Project Expenditures and Timeline:
Project Scope Breakdown
Estimated Cost
Estimated Completion
Vehicles Purchase FY26
$41,000,000
9/30/2026
Leased to Own Conversion FY26
$6,500,000
9/30/2026
Contingency/Wreck Vehicle Fund FY26
$3,000,000
9/30/2026
FY26 Total Authorization
$50,500,000
Unencumbered existing project balance to carry into FY26
($875,000)
Total
$49,625,000
Justification & Alternatives:
Using CIP funding that matches the asset's lifespan allows the County to make better use of its limited resources, freeing up the General Fund for departments to use on non-capitalizable operational ex...
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