Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: County Clerk
Secondary Department Head/Elected Official: Teneshia Hudspeth
Regular or Supplemental RCA: Supplemental RCA
Type of Request: Financial Authorization
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): VOTEC Corporation
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: Exempt - Sole Source
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request by the Office of the Purchasing Agent for approval of a sole source exemption from the competitive bid requirements and that the County Judge execute an addendum to an agreement with VOTEC Corporation in the amount of $248,688 for maintenance, warranty and support of VEMACS Software manufactured by VOTEC Corporation through September 30, 2025 with four (4) one-year renewal options, Justification for 0% MWBE Participation Goal: Exempt - Sole Source.
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Background and Discussion:
The Harris County Clerk's office is requesting for an agreement with VOTEC Corporation for the support and maintenance of the VEMACS software.
Expected Impact:
Having a stable and accurate voter registration management system is key in ensuring the accuracy of the votes in Harris County.
Alternative Options:
At the moment there are no alternative options at this time. Per the County Clerk's Office, the ultimate goal is to replace VOTEC, but it is not an immediate option.
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