Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: District Clerk
Secondary Department Head/Elected Official: Marilyn Burgess
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Amendment
Project ID (if applicable): 190334
Vendor/Entity Legal Name (if applicable): Kofile Technologies, Inc.
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable):
Justification for 0% MWBE Participation Goal: 0% - Non-Divisible
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
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Request that the County Judge execute an amendment to an agreement with Kofile Technologies, Inc. to update Exhibit D for historical record preservation services and related items for the District Clerk's Office with no increase in the total contract amount (190334), Justification for 0% MWBE Participation Goal: 0% - Non-Divisible.
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Background and Discussion:
Harris County District Clerk has successfully completed the first three years of the approved job number 19/0334 for Historical Records Preservation Services and Related Items. The services and final products provided by Supplier Kofile Technologies, Inc., continue being satisfactory. The District Clerk's Office would like to proceed with the allowed renewal for term May 25, 2025 through May 24, 2026.
In addition, authorizing the execution of a Third Amendment to the Agreement with Kofile Technologies, Inc., secures the rate to be equal to the best and final offer, which will be honored for the completion of current third Renewal and fourth Renewal.
Expected Impact:
Approval for the amendment to the agreement will allow the District Clerk's Office to continue utilizing the necessary services to preserve the historical documents currently housed at Records Center located at 5900 Canal St.
Alternative Options:
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