Department: Universal Services
Department Head: Sindhu Menon, Executive Director & County CIO
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Preliminary Investment Memo
Project Name: Countywide Hardware Purchase
Project ID (if applicable): TBD
Vendor Legal Name (if applicable): N/A
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Managing Entity: Universal Services
Incremental Authorization Requested: $2,100,000
Total Estimated Project Cost (FY25-FY26): $2.1 million+
Request Summary:
title
Request for approval of the Preliminary Investment Memo for the Countywide Hardware Purchases project for an initial authorization of $2,100,000 and request for approval of commercial paper funding in the amount of $2,100,000.
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Project Description:
Today, with the lack of Asset Management Program, there is significant redundancy, duplication and inefficiencies in technology roll out and management.
Harris County Universal Services has initiated an Asset Management Program that will optimize IT spend across different assets. Standardizing laptop and computer purchases for Harris County will be part of the first phase of this program. The asset management program will also help with risk mitigation.
Through volume purchases and price agreements, Universal Services will be able to better cost control expenditures. This project supports the Budget Policy for Countywide computer purchases and aligns with the IT Asset Management Policy adopted by Harris County Universal Services. The pilot will prioritize department roll-out, resources are identified and serve as a model for future department roll outs.
Project Scope:
Phase I of the Countywide Software and Hardware Asset Management Program will execute the laptop rollout pilot along with O365 license optimization.
This pilot will enable the purchase ...
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