Department: Universal Services
Department Head: Sindhu Menon, Executive Director & CIO
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: Electronic Document Management
Project ID (if applicable): NI037
Vendor Legal Name (if applicable): N/A
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Managing Entity: Universal Services
Incremental Authorization Requested: $1,753,680
Total Estimated Project Cost: $3,507,360 (FY25 & FY26 2-year total estimate)
Request Summary:
title
Request for approval of the Final Investment Memo for Electronic Document Management (continuous) project for an additional incremental authorization of $1,753,680 for FY2025.
end
Project Description:
The Electronic Document Management program aims to develop and implement a strategy to provide an enterprise document management system for Harris County. This program consists of multiple projects that apply enterprise-wide and department-specific solutions using a shared document management infrastructure and a set of document management-related technology services. These services include document and image management, records management, information archiving, search and usage analytics, scanning and optical character recognition, electronic signature, and record-auditing capabilities. These services are made available to specific Harris County departments using a phased approach to implementation with ongoing support by Universal Services.
Now that the initial project setup has been completed, the project is entering its continuous improvement phase with new solutions. This request covers project needs for FY25, and future funding requests will be submitted to Commissioners Court annually.
Project Scope:
The scope of work for projects in FY25 are:
* County Wide Migrations to OpenText-...
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