Department: County Administration
Department Head/Elected Official: Diana Ramirez, County Administrator
Regular or Supplemental RCA: Regular RCA
Type of Request: Transmittal
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): N/A
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Request Summary (Agenda Caption):
title
Transmittal by the Office of County Administration of a report describing status of Procure to Pay process improvement initiatives.
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Background and Discussion:
The Procure to Pay process improvement workstream has identified short-term tactical and long-term strategic opportunities.
The Auto-Invoicing Project (formerly AIR 3.0), a collaborative effort between Auditors Office, Universal Services, ,and Office of County Administrator (OCA)is currently underway. Following the Process Enhancements identified during user-acceptance testing, Universal Services implemented additional technology enhancements to better meet end-user and process needs. The system has successfully completed internal testing and two rounds of user-acceptance testing. As of the week of September 23, county-wide training has commenced, with a tentative launch date scheduled for October 7th 2024. Users will gain access to the system following the reopening of the Invoice system after the Fiscal Year changeover.
The Auditor's Office, County Attorney's Office, and Office of County Administration are actively developing a business framework and report specifications to outline the implementation and calculation process for the Prompt Pay Act. The Auditor's Office has also conducted a cost analysis based on FY2024 data for 2024 and is reviewing expenses to identify outliers that need to be factored into the interest formula. In anticipation of the AIP launch, the workgroup is resuming plans for a manual rollout of the Pro...
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