Department: County Clerk
Department Head: Teneshia Hudspeth, County Clerk
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Change Investment Memo
Project Name: In-Bound Ballot by Mail Sorting System
Project ID (if applicable): MAIL_SORTER
Vendor Legal Name (if applicable): N/A
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Managing Entity: County Clerk Office
Incremental Authorization Requested: $195,998
Total Estimated Project Cost: $414,997
Request Summary:
title
Request for approval of a Change Investment Memo for the In-Bound Ballot by Mail Sorting System projects in the additional amount of $195,998 for a total authorization of $414,997 and request commercial paper funding for an additional $195,000 for a total allocation of $415,000.
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Project Description:
The Harris County Clerk Election Division is in the process of acquiring an additional inbound ballot by mail sorting system. This system aims to enhance the provision of more timely and accurate ballot counts, thereby better serving the constituents of Harris County.
Project Scope:
The additional inbound mail sorter is to add another mailing system to the initial inbound system that was requested in 2023. The Tritek system is more reliable and has better functionality. Furthermore, the old Agilis system could not provide the essentials needed accurately and promptly because of the increase in ballot mail during the presidential and other elections, and they have been surplus.
Justification: The one Tritek machine cannot promptly complete the ballot by mail job. Because of the increase in mail ballots during the presidential and other elections, this additional system will be capable of carrying out all work requirements more quickly and effectively.
The mail sorter is critical for the Presidential and other elections beca...
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