Department: County Clerk
Department Head: Teneshia Hudspeth- County Clerk
Regular or Supplemental RCA: Supplemental RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: Voting Machines
Project ID (if applicable): VOTING_MACHINES
Vendor Legal Name (if applicable): Hart InterCivic
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Managing Entity: County Clerk
Incremental Authorization Requested: $21,927,125
Total Estimated Project Cost: 28,967,125
Request Summary:
title
Request by the County Clerk for approval of the Final Investment Memo for the Voting Machines project for an incremental amount of $21,927,125 for a total authorization of $75,927,125.
end
Project Description:
The County Clerk's Office would like to order additional polling place equipment to meet the county's future needs while complying with state regulations regarding the number of polling locations required in county-wide elections. This equipment is needed for the 2024 general election and future elections with county-wide partners.
Project Scope:
The county clerk's office would be purchasing additional ballot marking machines, controllers, ballot scanners, and related equipment to accommodate with upcoming elections in 2024. A detailed list of equipment to be purchased is in the Scope of Work table below.
Justification:
This equipment is necessary to meet future needs for county-wide elections while complying with new state requirements that have increased the number of polling locations needed for each election. It is estimated that we will need as many as 800 polling locations for November 2024, with an average of 17 voting booths in each location.
Alternatives and Engagement:
Not acquiring the necessary equipment will fail to comply with new state-mandated requirements and cause operational difficulties in the...
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