Department: Purchasing
Department Head/Elected Official: DeWight Dopslauf
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Amendment
Project ID (if applicable): 180282
Vendor/Entity Legal Name (if applicable): Enterprise Systems Corporation
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Request Summary (Agenda Caption):
title
Request for approval to extend a contract with Enterprise Systems Corporation for maintenance, support and related items for Avaya Phone Systems for Universal Services for the period of March 1, 2024 - May 31, 2024, or until a new contract is in place, with no increase in pricing (180282).
end
Background and Discussion:
A couple of years ago, a strategic decision was made within US to move towards Cisco phone system but due to COVID, some departments still wanted to stay on Avaya; hence, the transition did not happen. This extension will allow for continued support while the contract is rebid.
Expected Impact:
Continued support and maintenance of the Avaya phone system.
Alternative Options:
Seek alternative vendors for support.
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
_X Governance and Customer Service
Prior Court Action (if any):
Date
Agenda Item #
Action Taken
3/12/2019
19.d.8.d
Recommendation award on the basis of low bid
02/25/2020
25.d16.n
Renewal 1 of 4
03/09/2021
190
Renewal
2 of 4
02/22/2022
223
Renewal 3 of 4
1/31/2023
290
4th and final renewal approved
Location:
Address (if applicable):
Precinct(s): Countywide
Fiscal and Personnel Summary
Service Name
FY 24
FY 25
Next 3 FYs
Incremental Expenditures (do NOT write values in thousands or millions)
Labor Expenditures
$
$
$
Non-Labor Expenditures
$
$
$
Total Incremental Expenditures
$
$
$
Funding Sources (do NOT write v...
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